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This privacy policy applies between you, the User of this Website, and ZibiZ Photo, the owner and provider of this Website. ZibiZ Photo takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website.

Please read this privacy policy carefully.

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​​​Last Updated: 29 July 2024

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1. WHO WE ARE

This Privacy Policy applies between you (the client, visitor, or website user) and ZibiZ Photo, the

owner and operator of this website and photography business. ZibiZ Photo takes the privacy and

security of your data seriously and is committed to ensuring that your privacy is protected.

Business Name: ZibiZ Photo

Contact Email: zibizphoto@gmail.com

Website: www.zibizphoto.com

Business Address: Available upon request

For the purposes of the UK General Data Protection Regulation (UK GDPR), ZibiZ Photo is the data

controller-this means we determine how and why your personal data is used.

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2. WHAT DATA WE COLLECT

We may collect and process the following personal data:

- Full names (clients and individuals in photos)

- Contact information (email, phone number, address)

- Wedding/event details (date, location, schedule, participants)

- Images and video footage

- Business correspondence (emails, forms, contracts)

- Website usage data (via cookies and analytics tools)

 

3. HOW WE COLLECT DATA

Data is collected in the following ways:

- When you contact us via the website, email, phone, or social media

- When you complete an enquiry, questionnaire, or booking form

- Through online contracts and invoicing systems (e.g., Canva.com)

- When you are photographed as a subject during an event or session

- Automatically via cookies when you use our website

 

4. WHY WE COLLECT AND USE YOUR DATA

We collect and use personal data only when necessary and in accordance with the UK GDPR. We process your contact information to respond to enquiries, based on our legitimate interest in operating our business and communicating with potential clients. When you book photography services, we collect and use your information as part of our contract with you, allowing us to provide the agreed services, deliver image galleries and albums, and manage bookings, payments, and invoices.

We may ask for your consent to use selected images for marketing purposes, such as featuring in our portfolio, website, or social media. This use is entirely optional, and you can withdraw your consent at any time. We also retain certain records as required by law, particularly for accounting and tax purposes, which we process under legal obligation.

With your explicit consent or under the soft opt-in provision (if you are an existing client), we may occasionally send marketing communications such as news or special offers. To enhance your experience and improve our services, we collect anonymous website usage data using analytics tools. This is done under our legitimate interest in maintaining and improving our business.

When photographing events, we may capture images of guests as part of documenting the occasion. This is considered a legitimate interest but will be done respectfully and in accordance with any restrictions or objections. If children are featured in photographs for marketing or promotional use, we will always obtain prior consent from a parent or legal guardian.

 

5. WHO WE SHARE YOUR DATA WITH

We only share data where necessary to fulfil our services or meet legal requirements:

- Online gallery providers 

- Album printers 

- Cloud storage providers (

- Email provider 

- Analytics and marketing tools (Wix, Google Analytics, Facebook Pixel)

- Contract platform 

All third parties are GDPR-compliant and only process data on our behalf.

 

6. HOW WE STORE YOUR DATA

Your data is securely stored using:

- Password-protected cloud platforms (Google Drive, Lightroom)

- Secure Gmail accounts

- Encrypted backup drives

- Access-controlled gallery systems

In case of a data breach, we will notify affected individuals and the ICO where legally required.

 

7. DATA RETENTION

- Contracts/contact info: 6 years (legal requirement)

- Photos/videos: 3-5 years or longer with consent for portfolio use

- Enquiries/emails: 1 year

- Tax documents: 6 years

 

8. YOUR RIGHTS

Under UK GDPR, you have the right to:

- Access your data

- Correct inaccurate data- Request erasure

- Restrict/limit processing

- Request data portability

- Withdraw consent at any time

To exercise your rights, contact: zibizphoto@gmail.com

 

9. COMPLAINTS

If you are concerned about our use of your data:

Information Commissioner's Office (ICO)

Website: https://ico.org.uk

Helpline: 0303 123 1113

 

10. COOKIES AND TRACKING

Our site uses cookies for functionality, analytics (Google Analytics), and advertising (Facebook

Pixel). A cookie banner is used to gain consent on your first visit. You can manage your preferences

at any time.

 

11. EXTERNAL LINKS

We are not responsible for other sites linked from our website. Review their privacy policies before

use.

 

12. POLICY CHANGES

We may update this policy from time to time. Changes will be posted here.

 

13. CONTACT DETAILS

ZibiZ PhotoEmail: zibizphoto@gmail.com

Website: www.zibizphoto.com